When an employee is planning to go for a vacation, it is necessary to write a formal vacation request letter to the employer. In such a letter he or she has to state the reason for leave clearly and the number of days he or she is planning to take. It is advisable to suggest another person who can handle the employee’s duties in his absence. Here is a sample of vacation request letter.

Sample Vacation Request Letter:


Todd Watson

General Manager

Anton’s Company
200 Production Way
Columbus, Ohio 44335

Date: 7th October 2014


Subject: Vacation Request


Dear Mr. Watson,


I would like to request for my vacation leave from 01/11/014 to 15/11/2014. It has been two years since I have taken my last vacation leave.

As of now all my current assignments are completed. I will make sure that all my anticipated work will be completed before I go on vacation. I will do a proper handover of my work during my absence and will ensure that there won’t be any burden on whoever fills in for me.

As you know I have been a really productive and hard working member of your team throughout my years in this office and will continue to be so. I strongly feel that it is necessary to take this much deserved vacation in order to be refreshed and spend time with my family.

I am grateful for your consideration and assistance with this request. I hope you will approve this vacation request at your earliest convenience so that I can proceed with my travel arrangements.





David Simpson

Civil Engineer