A job application rejection letter is an official document sent as a rejection to a job seeker who has earlier applied for a particular job or position in a company. The letter also states as to why the application of the candidate has been rejected. A sample letter is given below.

Sample Job Application Rejection Letter:


Daisy Harrison

12th Radisson Street,

California, USA.

Date: 20th August, 2014

Sub: letter to notify the rejection of your application for the post of research assistant.

Dear M/S Harrison,

Thank you for applying for the post of research assistant at Alabama University, California (USA).

We regret to inform you that your application for the said post has been rejected. As you may already be aware that our University ranks among the top 10 Research Institutes of the country and the concerned course being very popular there has been a very limited seat (only12 this year) for the post of research assistant in molecular biology at our university. The eligibility for the said post has been mentioned as:

  • The candidate must be a permanent resident of USA having essential residential proof.
  • Must have studied biological sciences at graduate level and must have a GPA of 3-3.8 in college.
  • Must have Master’s degree in the concerned Subject with adequate research publications in reputed journals.

I am to state that your application has been incompletely furnished as you have failed to furnish the required residential proof, for which your application has been denied. As you already know that there have been many candidates applying for the said post among whom we have chosen the top 12 candidates who best suit our requirements.

Wishing you good luck for your future endeavors.



Rhonda Thames


Alabama University,

California, USA