A letter of intent for membership cancellation is written to the management of a club or a gym by the member. The letter states the reason for cancelation of membership. The date of cancellation is also mentioned there. The membership number will also be mentioned there and the details of any outstanding dues are also mentioned there. Here is one such sample letter.

Sample of letter for membership cancellation


Mr. Richard Lee,

The Manager,

The Health Care Gym,

2345Bloom Street,

Danville – 74985,


United States

Dated: 31stjanuary, 2015

Subject:  Letter of intent for membership cancellation

Dear Mr. Lee,

I write this letter to cancel my membership in your gymnasium. My MemberID is RS0092 and I have been yourmember since 23rd March, 2014. The reason for my cancellation is because I have been transferred to a different state by my company for a better opportunity.

There has never been any sort of lacuna in the service provided by your gym. I have also been benefitted by opting for your services.I shall also return you my locker key with number – 2388. All my prior dues have been cleared and my membership will expire on 23rd March, 2015. I am to receive $2500 from you as a refund towards the security money that I paid at the time of joining. You can pay that money through cash or demand draft issued in the favor of Danny Jones payable at Pennsylvania.

Kindly cancel my membership with immediate effect. Thank you for your kind consideration in this matter.

Yours Truly,

D Jones,

Member ID – RS0092

Charted Accountant

SS Consultancy Pvt. Ltd


United States